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Effective Time Management Methods By Nowshade Kabir
Time is a relative concept In the physical world time indeed is a relative matter. In Einstein's Special Theory of Relativity time's relative value was exemplified in the paradox often referred to as "Paradox of Twin". Consider that in a not so far future time there lived a pair of twins - Rob and Mary - somewhere on the Earth. Mary decided to visit a star eight light years away, stop there for a while and come back. The technology at that time allows her to travel at a speed of 80 percent of the speed of light on a fast spaceship. She made her trip and came back to the Earth. What will she see? While by Earth's time 20 years has passed since she left, she has aged only 12 years and definitely looks younger than her twin. Maybe we don't see this relative physical characteristic of time in real life, one thing we all know is when we are busy with things that interest us, we feel that time passes faster and when we are engaged in a boring or dull job, we feel that the time is passing slowly. Before we try to manage our time effectively we should have a better perception of our own time and how we spend it. The following exercise will help you get a better picture of your own time: For three consecutive days write down everything you do from the moment you woke up and till you go to bed. Keep your pen and paper always handy. If necessary set alarm every two hours to remind you if so that you don't forget to log. The idea is to get a thorough picture of your daily activities. After three days take a look at your logged data and on a separate list write down how much time you spent in an average day on each activity like sleeping, commuting, reading, working, socializing, etc. Spending time on important things only Now take a look on all your activities from a different approach. Assign each of the activity to one of the following groups: Urgent and important, Not urgent but important, Urgent but not important, Not urgent and not important. Urgent and important: These are the priority number one tasks. Making your sales call, preparing for tomorrow's exam and paying bills due today - these are some examples of urgent and important works. Not Urgent but important: There are works that are not so pressing, but you understand by procrastinating them you are impairing your growth. These are the tasks on which you should emphasize your efforts most. Setting goals, planning your activities, and writing your business plan are examples from this group. Urgent but not important: We spend a substantial amount of time on works that are pressing but does not have any real impact on achieving specific objectives. You have to chair a meeting that your colleague has requested as he is sick is an example of this type of activities. Often tasks from this group are requests from others or work loads you have willingly taken but deep in your mind you know that these tasks really don't carry any personal value for you. Not urgent and not important: These are the real time wasters. Reading junk mails, browsing through the Internet aimlessly, making unnecessary calls to friends are some of the common activities that should be avoided. Since in the core of effective time management lays the idea of doing things that are important to you, you have to figure out how to select those tasks. Goal setting
Use a planner
Develop daily to do lists
Every time during the course of the day if you have to do a task which is not from your list, ask yourself this question, "Is this really important to my goals?" If the answer is "Yes!" then go for it, if not get back to your list. Time Management strategies help us to stay motivated and create a balanced lifestyle. The above mentioned methods are effective when followed scrupulously. About the author: Nowshade Kabir is the CEO of Rusbiz.com, a global B2B Portal, which helps companies build web store, buy and sell products and services using eMarketplace, eCatalog and other features. Rusbiz also offers website development packages: http://www.rusbiz.com/design_package.html  |
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In today's hectic life style it is becoming increasingly difficult to manage time effectively. There are so many things to do, and so little time! Internet is supposed to be the ultimate means for bringing efficiency to your life. The information that you need, the business tool you use, everything is now at your finger tip thanks to ubiquitous access to the Internet. But did it make your life easier? Most of us will tell probably not. On the contrary! Easy access to virtually any information lures us to spend way too much time on the Internet. How to regain total control of our precious time?